This site is owned and operated by Boroondara City Council (Council) using software licensed from Social Pinpoint. For details of how Social Pinpoint may access personal information, please refer to Social Pinpoint’s Privacy Policy. Council’s collection, use and disclosure of your personal information is regulated by the Privacy and Data Protection Act 2014 and Council’s Privacy and Data Protection Policy.

Personal information collected on this website will be used by Council to:

• inform and guide future Council plans, policies, strategies and actions

• respond to your enquiries and requests

• keep you informed about consultations you're interested in

• send you newsletters or updates

• ask you to complete surveys or provide feedback.

Council may publish personal information such as a comment, suburb, gender and age group included in your submission in our:

• agenda papers for public meetings of councillors

• minutes of a meeting of councillors (either a Council or Delegated Committee meeting)

• community engagement material.

If personal information isn’t collected, Council may not be able to keep you updated on the progress of your submission.

If you'd like to access or change any personal information you've submitted, please contact Council’s Privacy Officer at boroondara@boroondara.vic.gov.au.

This privacy statement applies to the Your Say Boroondara website.

Privacy Statement for Urban Planning Submissions

Council will collect the information in your submission to transparently carry out the Planning Scheme Amendment in accordance with the Planning and Environment Act 1987 (Act). The information you provide (including your name and other personal information) will be used by Council for that primary purpose or directly related purposes such as contacting you about the project.

Council may also use the personal information provided to contact you about other similar projects. Personal information may also be used to update Council’s customer databases to assist Council in discharging its functions or providing services under relevant legislation including the Local Government Act 2020. Council must make a copy of all submissions available for any person to inspect free of charge until two months after completion of the amendment process in accordance with Section 21 of the Act.

Submissions will be disclosed in full to Council's consultants (if applicable) who will make recommendations to Council regarding the submissions. Council and the Victorian Government may also publish submissions on their websites, provide copies of submissions, and make publicly available lists of submissions. Submissions may be disclosed in a report to Council which will by virtue of the Local Government Act 2020, be available to the public for an extended period.

Requests for access to and/or amendment of the personal information should be made to Council’s Privacy Officer (03) 9278 4444.

The following Terms and Conditions govern the use of Your Say Boroondara (“the site”). The software platform is owned by Social Pinpoint Pty Ltd and operated by us, Boroondara City Council ("Council").

By accessing and using this site, you are choosing to accept and comply with the Terms presented throughout this agreement as well as the Privacy Policy and Moderation Policy. These Terms apply to all visitors and users of this site. Linked sites, affiliated services or third party content or software have their own Terms that you must comply with. If you disagree with any of the Terms presented in this agreement, you may discontinue using the site immediately.

If you are under 18 years old, please ensure that your parent or guardian understands and accepts these Terms and Conditions (including the Privacy Policy and Moderation Policy).

What are the conditions with a user’s account?

While using the site, you must not violate any applicable laws and regulations. It is our duty to protect the confidentiality of content you provide on our site in accordance with our Privacy Policy. When you create an account with us, you must always provide us with accurate information. Failure to provide accurate information violates the Terms, which may result in immediate termination of your account on our service. You are responsible for protecting your own password you use for this site and for any activities done under that password. Unauthorised use of your password or account must be immediately reported to us. In some cases, we or our agents may require access to your user accounts to respond to technical issues.

We are not responsible for the content on the site that has been provided by the users of the site. Any content posted by you is subject to the rules of our Moderation Policy. Your contribution to the site may be edited, removed or not published if we consider it inappropriate (please refer to the Moderation Policy). Contributors should also be aware that their posts may remain online indefinitely. Where practical, you may choose not to identify yourself, deal with us on an anonymous basis or use a pseudonym.

What do we require from our users?

You must understand and agree that, without limitation:

• all information, data, images and other materials are the sole responsibility of the person from whom the content originated
• you are prohibited from advertising or offering to sell or buy any goods and services
• you cannot transmit content that contains software viruses or programs designed to change or destroy the functionality of any computer software or hardware
• you cannot collect or store personal data about other users of the site
• you cannot impersonate any person or entity, including without limitation to a City of Boroondara representative
• you cannot interrupt or interfere with the site or servers or networks connected to the site
• you cannot attempt to gain unauthorised access to the site or other use accounts.

Can your account be suspended or terminated?

We may terminate or suspend access to your account immediately, without prior notice, including without limitation if you breach the Terms. We may immediately deactivate or delete your account and all the related files and information in your account. After your account has been terminated, the content you have posted may also remain indefinitely on the site.

If you want to terminate your own account, please send an email to boroondara@boroondara.vic.gov.au.

Governing law

These Terms shall be governed in accordance with the laws of Victoria, Australia, without regards to its conflict of law provisions.

Indemnification

City of Boroondara, its subsidiaries, affiliates, officers, agents, licensors and other partners are not responsible for any loss, liability, claim, or demand, including legal fees, made by any third party due to or arising from a breach of this agreement and/or any breach of your representations and warranties set forth above.

What content do we own?

This website contains the copyrighted material, trademarks, patents, trade secrets and other proprietary information (“Intellectual Property”) of City of Boroondara and its suppliers and licensors. City of Boroondara owns and retains all proprietary rights in the intellectual property. All intellectual property in the content of this site including without limitation to text, software, source code, pages, documents and online graphics, photographs, sounds, audio, video and other interactive features are owned by or licensed to us.

Any original content that you submit or post on our site may be made available to the public and allows users to share your content (with the end user acknowledging your contribution) under the Creative Commons Attribution-ShareAlike 4.0 Australian License.

Except for Intellectual Property which is in the public domain or for which you have been given written permission, you may not copy, alter, transmit, sell, distribute any of the Intellectual Property on this site.

We are not responsible for your communications or dealings, including payment and delivery of goods or services, with a third party found via our website. Any loss or damage incurred from those communications or dealings are solely between the user and the third party.

Disclaimer and warranties

Users must agree that you use of the site is at your own risk. We make no warranty that the site will meet your requirements or be uninterrupted or error-free. Any material that the user downloads through the site is done at their own risk and are responsible for any damages to their computer system or loss of data.

What happens if these terms change?

We reserve the right, at our sole discretion, to modify or replace these Terms at any time without notice. The most recent version of the Terms can be seen on this page. By continuing to access or use our site after those revisions become effective, you agree and will comply to the revised terms. If you do not agree to the revised terms, please discontinue using our site.

Contact us

If you have any questions about these Terms, please email us at boroondara@boroondara.vic.gov.au.